Key Takeaways:
- OAK Law offers ad-hoc and ongoing company secretarial services to ensure legal and statutory compliance.
- Services include filing amendments with CIPC, maintaining statutory records, and managing meeting documents.
- Companies benefit from professional expertise, saving time and avoiding compliance issues.
Introduction
OAK Law’s company secretarial services assist our clients’ companies maintain good governance and foster relationships between executive management and the board.
OAK Law can assist companies by serving as an ad-hoc company secretary, managing the administrative requirements listed in the Companies Act.
What is a Company Secretary?
Also referred to as a Corporate Secretary, the Company Secretary ensures a company complies with financial and legal requirements, such as filing statutory amendments, submitting annual returns with the Companies and Intellectual Property Commission (CIPC), and safeguarding statutory records.
Public and state-owned companies, as well as any company whose memorandum of incorporation so requires, are required to have an appointed company secretary. For all other entities, an ad-hoc service provider, such as the services we at OAK LAW offer, is ideal for ensuring corporate compliance.
Our company secretarial service consists of, but is not limited to, the following:
- Completion and filing with CIPC of all “CoR” forms, such as:
- Change of Registered Office – CoR 21.1
- Notice of Person Authorised to Receive Service –CoR 21.2
- Notice of Location of Company Documents – CoR 22
- Change of Year End – CoR 25
- General Company notice to security holders – CoR 36.2
- Change of Directors – CoR 39
- Appointment of Auditors – CoR 44
- Change of Name and Minor Amendments – CoR15.2
- Major Amendments i.e. Ring-Fencing Conditions – CoR15.2 & CoR15.2A
- Filing of annual returns and additional documentation;
- Drafting and filing of beneficial ownership registers;
- Draft and circulate notice of meetings, agendas and minutes;
- Preparing board and shareholders resolutions.
How Does Company Secretarial Services Work?
Any statutory amendments a company whishes to make should begin with a decision made by the board and/or shareholders of that company.
The administrative steps are as follows:
- Notice of a meeting to be drafted and circulated;
- Resolution relating to the proposed amendments;
- Obtaining information of relevant amendments;
- Drafting CoR forms and supporting documents;
- Obtaining necessary signatures;
- Filing application of amendments with CIPC;
- Circulating certificate confirming amendments.
Who is Company Secretarial Services For?
OAK Law’s company secretarial services are for any entity that wishes to comply with the statutory requirements of the Companies Act, but does not need to formally appoint a company secretary.
Key Benefits of OAK Law’s Company Secretarial services
Our firm offers ad-hoc services as well as ongoing secretarial services, which iare cost effective and time saving as we have the legal knowledge and experience to ensure your company complies with all statutory requirements.
Frequently Asked Questions (FAQs)
How much does the ongoing company secretarial services cost? OAK Law can offer services on a retainer basis which will be evaluated based on the size of your company.
When does a company need to file amendments with CIPC? All company amendments need to be filed as soon as possible.
When do I need to file annual returns? Annual returns must be filed within 30 days of the company’s incorporation anniversary date to avoid penalties.
Pros and Cons of OAK Law’s Company Secretarial Service
- Pros: Company secretarial services at a low cost provided by legal experts.
- Cons: Paying someone to do something you might feel you are able to do yourself, however, we at OAK Law are up to date with the filing requirements and can assist you within a timely manner, taking the hassle out of the administration of statutory requirements and allowing you to focus on growing your business
How to Get Started with Company Secretarial Services
Simply contact our offices and inform us of your secretarial needs.
Conclusion
OAK Law’s Company Secretarial Services are an easy way to ensure your business complies with the administrative requirements listed in the Companies Act
Give us a call on 012 345 3761 or send us an email at info@oaklaw.co.za to get started.
English 
Afrikaans